The coronavirus pandemic may have limited in-person gatherings, but it has led to a significant rise in the online event industry. We’ve discovered new ways to connect while maintaining physical distance, allowing us to celebrate birthdays, anniversaries, and even weddings through virtual alternatives!
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If you have an upcoming event that has been switched to an online format, such as your birthday, you may be feeling a bit uncertain about how to organize it. Many people are new to hosting virtual parties, so it’s completely normal to feel a little overwhelmed!
In this blog, you’ll find useful tips on orchestrating the perfect online event!
Utilize QR Codes
QR Codes are a simple way to allow guests easy access to online information. Unfortunately, many people do not take full advantage of this great tool, so be sure to use it!
You can create QR Codes online, which will provide a unique code for your guests. With a quick smartphone scan, they can access all the necessary information about your event. This could link them to a social media event page or a dedicated website for the occasion.
Avoid Excessive Pressure
One common deterrent for online events is the pressure they can create. Since many are still adjusting, attendees may experience technical issues or uncertainty about social etiquette in a virtual setting. It’s important to recognize that your guests may be anxious about showing up to an online event with video presence.
As the host, aim to create a relaxed atmosphere. You can suggest fun ideas regarding attire or what to bring to the event, but keep these suggestions optional to avoid putting pressure on your guests. The environment should feel welcoming and relaxed, not stressful!
Incorporate Various Activities
A key difference between online events and in-person gatherings is the inability to split into smaller groups for chats. While platforms like Microsoft Teams offer ‘breakout room’ features, these are more geared toward work-related purposes. Typically, you and your guests will be gathered together on the same video call.
To keep things engaging, plan a variety of activities to entertain everyone throughout the event. Consider quizzes, drawing contests, or even drinking games! The goal is to avoid awkward pauses or questions like, ‘What should we do next?’ Come prepared with an abundance of activities—if you don’t get to all of them, that’s perfectly fine!
Final Thoughts
If you are hosting an online event during this time, use this guide to ensure you cover all key aspects!
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